Country: Pakistan
Closing date: 15 Nov 2018
The Position:
The Programme Assistant is responsible for providing programme support services ensuring high quality, accuracy and consistency of work.
You will work in close collaboration with the programme and operations staff, exchanging information and supporting smooth and integrated delivery of programme and operations interventions.
You will report directly to the International Humanitarian Programme Specialist.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In the face of challenges resulting from the delay in reducing fertility in Pakistan, including gaps in fulfilment of women’s reproductive rights, the need for significant expansion of infrastructure and services to serve a larger population, the difficulty in achieving education goals with the growth of its school-aged population and a less favorable age structure for economic development, UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need principled and ethical staff, who embody human rights norms and standards, and who will defend them courageously and with full conviction; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
You will be responsible for delivering quality programme support services to both the Country Office staff and external clients, mastering all relevant rules, guidelines and processes, and applying established systems and procedures. You will be expected to demonstrate strong client and results orientation in service of the country programme.
You will assist in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to sexual and reproductive health, population and development, youth and gender issues.
You would be responsible for:
A. Programme planning and coordination support
• Assist in the coordination of programme planning and preparation of workplans; Participate in the preparation of annual and quarterly project workplans, and arrange for relevant work planning meetings within the office staff and with counterparts
• Compile, summarize, and present basic information and data on the country programme, specific projects, workplans and related topics.
• Facilitate preparation of programme/project review meetings, draft minutes of meetings and provide any other necessary logistical support to such activities;
• Undertake monitoring visits to programme/project sites, when required, and verify programme/project assets annually.
B. Financial management support
• Assist in the preparation of budget revisions based on approved workplans and justifications, and monitor project budgetary commitments;
• Generate the required financial reports in a timely manner;
• Check and examine various project financial reports for accuracy and consistency against approved budgets;
• Take required actions on operational and financial closure of projects in line with UNFPA programming guidelines and NEX procedures.
• Follow up with implementation partners for the timely submission of progress reports and Fund Authorization and Certificate of Expenditure forms.
C. Administrative support
• Ensure that all official documents are prepared and kept in the project files for retrieval and archiving.
• Facilitate programme activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records.
• Prepare necessary documentation, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts).
• Ensure facilitation of knowledge‐sharing between programme and operations.
• Draft routine project related correspondence.
• Provides information to missions, visitors and programme counterparts.
Carry out any other duties as may be required by UNFPA leadership.
Qualifications and Experience
Education:
Completed Secondary Lever Education or higher in finance, public health, population, economics, demography and /or another related social sciences field is required.
Knowledge and Experience:
• At least 5 years of relevant experience in the public or private sector and programme development;
• Knowledge of results-based management;
• Knowledge of asset and financial management;
• Ability to express clearly and concisely ideas and concepts in written and oral form;
• Excellent minute-taking and writing skills;
• Proficiency in current office software applications.
Languages:
Fluency in English and Urdu are required, knowledge of local languages is an asset.
How to apply:
All applicants should apply ONLY on the link below. Please note the vacancy is OPEN TO NATIONALS OF PAKISTAN ONLY
LINK:
Job ID-19152: https://www.unfpa.org/jobs/national-post-programme-assistant-islamabad-pakistan-country-office-g5
DEADLINE FOR APPLICATIONS IS 15 NOVEMBER 2018 AT 5PM PAKISTAN TIME