Denmark: Internship - UNFPA Procurement Service Branch, fluent in English and Spanish

Who we are

United Nations Population Fund (UNFPA) is the world's largest international source of funding for population and reproductive health programmes. The Procurement Services Branch (PSB) provides low cost, high quality reproductive health commodities worldwide. It is located in Copenhagen, Denmark and services UNFPA offices, UN Agencies as well as Governments and NGOs. For more information, please visit the UNFPA website http://www.unfpa.org/public/procurement.

The Regional Latin America and the Carribbean Procurement Team is a key department within PSB, responsible for conducting international procurement processes for provision of key commodities and services in support of the programmes delivered by the UNFPA field offices in the Latin America and the Carribbean Region.

The Latin American and the Carribbean Procurement Team at PSB, located in Copenhagen, seeks applications from University students in order to offer an Internship for a period of maximum 6 months.

Duties

The selected Intern will be located in Copenhagen. She/He will be assigned to assist the Regional Latin America and the Caribbean Procurement Team in implementing specific projects identified for 2016. The main tasks will be as follows:

1) Assist in the monitoring and evaluation of suppliers’ performance using the UNFPA Vendor Management Tool.
2) Support the team in conducting different studies and research as required, and in preparing data/statistics.
3) Assist the team by following-up on timely delivery of Purchase Orders already placed with multiple suppliers.
4) Assist in the team’s daily procurement work in the absence of regular procurement staff, or during busy periods.
5) Assist with special projects that the team or PSB initiates as well as some limited involvement in administrative tasks such as preparing meeting minutes, organizing courier shipments etc.
6) Support the team in the translation of documents from English to Spanish and/or proof-reading of publications already translated in Spanish.
7) Assist in conducting market research in connection with launching bidding processes and identifying potential suppliers.
8) Assist with sorting, organizing and consolidating records, communications, and reports in order to have clear institutional memory. Physically archives the related documents per PSB standards.

Working time: 8 hours per day and 40 hours per week

Qualifications:

 Fluency in English and Spanish are required. English is the working language at PSB. Communications with country offices and external partners are made in Spanish.
 Completion of secondary education;
 University Student of business, economics, marketing, international development, communication, computer science, medicines or other relevant field;
 Interest in development issues;
 Good computer knowledge. Excellent working knowledge of MS Office and other software applications;
 Service minded and excellent communication skills – both written and oral;
 Positive attitude and a good team player;
 Ability to work independently (required supervision will be provided);

UNFPA offers a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity, and a healthy work/life balance. The selected interns will:

• have the opportunity to gain hands-on experience in procurement and supply chain management;
• be part of a dynamic, supportive and energetic team;
• be exposed to a highly international and multicultural environment;
• be individually and collectively responsible for projects;
• be provided with learning and development opportunities;
• have opportunity to gain insight into the operation of an international organization;
• be given with opportunities to have direct exposure to stakeholders;

Interns do not receive a salary or any other form of remuneration from UNFPA. UNFPA will pay a stipend of $90 per week/ $360 per month to cover transport and lunch costs. The costs associated with an intern's participation in the programme must be assumed either by the nominating institution, which may provide the required financial assistance to its students, or by the students themselves, who will have to meet living expenses as well as make their own arrangements for accommodation, travel and other requirements. In addition, applicants must have medical insurance for the duration of the internship. Proof of insurance will need to be submitted before the internship begins.

Please note that only students enrolled in University programmes on the internship starting date or gruaduated within last 12 months are eligible applicants. Non-EU Students and EU students are expected to already have residence permits issued by Danish authorities. UNFPA shall not process any permits nor pay travel costs to Denmark.

Please send your CV and a brief statement describing your interest in performing an internship with UNFPA (no more than 2 pages) with the subject header, “Application for Internship with Latin America and the Carribbean team”, by 15 March 2016 to the following e-mail: psb.vacancies@unfpa.org