Country: South Sudan
Closing date: 22 Nov 2016
Background
Organizational Location:
The Programme Assistant position is located in the Country Office (CO) based in Juba. Under the direct supervision of the Midwifery Specialist the Programme Assistant works as a part of the Strengthening the Midwifery Services Project (SMS) team. The Programme Assistant also works in close collaboration with the International Operations Manager (IOM) and his/her team to ensure timely support to the CO on operational matters.
Job purpose:
The Programme Assistant contributes to the development and implementation of the SMS project and country by providing administrative support. As appropriate and under the direction of the Project Coordinator, Midwifery Specialist and the International Operations Manager, the Programme Assistant will also contribute to research, financial management and operational and procedural guidance.
D**uties and Responsibilities**
Major Activities/ expected Results
- Provide administrative and secretarial support to the Country Office and personnel at field offices
- Facilitate incoming missions
- Administer travels for SMS II personnel and partners
- Maintain filing system for the SMS project Drafts correspondences on Programme related issues in consultation with programme officers
- Facilitate logistic support and security related issues for staff, UNVs and consultants
- Provide support to the SMS project implementation by monitoring processes, paying attention to detail and adhering to deadlines.
- Summarize information and draft contributions to reports, papers, technical notes, and prepares and maintains records documents and control plans for the monitoring of project/programme implementation
- Keep the Country Office informed by providing relevant information, reports or status updates
- Organize meetings, initiates and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences.
- Act as Secretary to internal meetings.
- Draft routine correspondences
- Perform other support duties as required
- Work relations
- The Programme Assistant works with and provides support the members of the SMS team, as well as the team under the IOM. Contacts with staff and other personnel promote achievement of common goals and shared objectives and demonstrate personal commitment to UNFPA’s mandate and organizational vision.
- Both internal and external contacts include exchange of information on broader aspects of the work area which may include providing clarification of non-routine matters involving some technical input.
Competencies
Core Competencies:
- Achieving results
- Being accountable
- Developing and applying professional expertise/ business acumen
- Thinking analytically and strategically
- Working in teams/ managing ourselves and our relationships
- Communicating for impact
Values:
- Exemplifying integrity
- Demonstrating commitment to UNFPA and the UN system
- Embracing cultural diversity
Functional Competencies:
Business acumen – Independently gathers, analyses, and interprets data and information from a wide range of sources using appropriate analytical tools and professional standards. Identifies warning signs based on financial analysis, probes for clarification or points of concern and presents findings.
Implementing management system*s* – Maintains information/databases on system design features and develops system components. Makes recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design.
Client orientatio*n* – Establishes effective relationships with internal and external clients, actively supports the interests of the client and researches potential solutions to client needs. Organizes and prioritizes work schedule and addresses client needs and deadlines promptly and appropriately.
Required Skills and Experience
Education:
- Completed secondary level education required. First level university degree in public administration, finance, or economics desirable.
Knowledge and Experience:
- 5 years previous relevant experience;
- Previous experience in the UN an advantage;
- Strong interpersonal and organizational skills;
- Computer literacy - Word, Excel, Power-point, etc.;
- Good knowledge of Atlas / PeopleSoft or other ERP system;
- Good writing and communication skills;
- Demonstrated ability to work in a team environment
Languages:
- Fluency in English is required. And a working knowledge of Arabic is an added advantage.
Other Desirable Skills:**
- Proficiency in current office software applications; good basic knowledge of finances and mastery of a series of financial and spreadsheet software.
Disclaimer
Additional Information:
- UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
- UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
How to apply:
Application Procedure:
Kindly note that this vacancy announcement is for South Sudanese nationals only.
To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received throughhttp://jobs.undp.orgwill be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP South Sudan vacancies, only applicants short-listed for written test and interview will be contacted.
IMPORTANT: There is NO application processing or other fee at any stage of UNFPA application