Denmark: Quality Assurance Associate - Pharmaceuticals, G6 FTA, UNFPA PSB, Copenhagen, Denmark

Background Information:

UNFPA, the United Nations Population Fund, is an international development agency that promotes the right of every woman, man and child to enjoy a life of health and equal opportunity. UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young person is free of HIV, and every girl and woman is treated with dignity and respect.

In direct support of UNFPA’s strategy to achieve the ICPD/MD Goals and to provide support for quality assurance of reproductive health commodities, the incumbent will be based in the Procurement Service Branch (PSB) in Copenhagen.

Job Purpose

The Quality Assurance Associate will provide assistance to the Quality Assurance team at UNFPA PSB under the supervision of the Technical Specialist to support the aims of the Quality Assurance programme of RH medicines procured by UNFPA. . The Associate’s duties will evolve around the following dimensions:

1. Technical support – providing the Quality Assurance team with technical assistance regarding coordination on management of quality assurance of reproductive health medicines.
2. Supplier Management – providing the QA team with an accurate and active supplier base in support of UNFPA procurement requirements.
3. Provide information and country analysis for UNFPA procurement

* No expectancy of renewal in accordance with UN Staff Regulation 4.5

Renewal is subject to performance and funding Renewal is subject to performance and funding

Major Activities

1. Provide technical support for the UNFPA QA Policy for RH Medicines

· Coordinate the technical reviews of technical documents submitted by manufacturers

o Review of pharmaceutical catalogue items

o Review of priority medicines for reproductive health

o Monitor progress and recommendation from the Commission on overlooked commodities for maternal health.

· Organize and coordinate technical meetings with experts, key partners and other procurers.

· Coordinating reporting to partners on progress and challenges within the RH field.

2. Prepare the activities to achieve the harmonization of policies, guidelines and mechanism

· Assist Technical Division in developing the technical guidelines on pharmaceutical commodities

o Support working groups such as H4+, RHSC and others in strengthening interagency collaboration and harmonization.

· Coordinate QA in procurement meetings and provide technical input.

· Provide donor reports on project progress.

· Provide background research on new innovations and the latest development within the RH field.

3. Undertake global mapping exercise of manufacturers producing RH medicines

· Provide mapping of manufacturers, regulations

· Identify Quality control laboratories, testing pharmaceuticals (prepare requests for proposals)

· Assist technical evaluation for pharmaceutical bid evaluations

· Assist in the development and draft of SOP’s on quality monitoring

· Prepare briefing notes on Quality Assurance of RH medicines.

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5. Support the UNFPA/WHO pre-qualification schemes

· Provide coordination of advocacy activities for UNFPA/WHO pre-qualification schemes (including, but not limited to: coordinate submissions, arrange travel, write travel and inspection reports, organise corrective action follow-up and prequalification status.

6. Assist with development of guidelines and UNFPA PSB tools

· Write, edit and incorporate technical input from experts on technical documents.

· Provide budget support and financial accounting during the development of tools and guidelines.

7. Coordinate ERP and supporting advocacy for ERP.

· Coordinate ERP submissions, reports, and communications with manufacturers

· Develop and implement tools to monitor progress of submissions

· Draft report for partners on ERP outcomes, progress and challenges.

8. Coordinate manufacturers and stakeholders meeting on QA and ERP.

· Provide administrative support for manufacturers and stakeholders meeting

· Coordinate logistics (e.g. meetings arrangements, travel etc.) for participants in meetings and workshops

Job Requirements

Education:

· Completion of Secondary education.

· A university degree or equivalent certification in Public Health, pharmaceutical, chemistry, health care, public or private management or related fields will be highly desirable but is not a requirement.

Knowledge and Experience:

· Six years of relevant work experience is required, preferably in the public sector, health care, pharmaceutical industry.

· Experience of working in UN system is an advantage

· Experience with quality assurance of medicine is an advantage

· Knowledge of reproductive health commodities and medical terminology is an asset

· Strong knowledge of MS Excel is a strong advantage

· Proven technical knowledge about pharmaceuticals is a strong advantage

· Proven record in arranging seminars, coordinating meetings, big training events, capacity building events and workshops is an asset

Core Competencies:

· Commitment to the organization and its mandate

· A high degree of integrity

· Ability to build and manage harmonious and effective relationships with customers, suppliers and colleagues

· Ability to work effectively in teams

· Results and service oriented

· Conflict management and dispute resolution skills

Functional Competencies:

· Job knowledge and technical expertise

· Organizational skills

· Oral and written reporting skills

· Innovative in seeking improved working methods

· Detail oriented

Other desirable Skills

· Ability to work under pressure

· Flexibility and adaptability, in dealing with changing circumstances or job requirements

· Ability to effectively establish priorities without supervision.

Languages:

· Fluency and excellent written and oral communication skills in English are a requirement

· Proficiency in another working language used by the UN is an asset.

UNFPA offers a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity, and a healthy work/life balance. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

We offer an attractive salary, subsidized medical/dental insurance and pension benefits. This is a fixed-term appointment for an initial period of one year, with possible extensions.

Applications in English (including letter of interest, CV and completed/signed UN Personal History Form (P11)http://www.unfpa.org/resources/p11-un-personal-history-form should be submitted not later than October 19, 2016 at 17:00 hours (Copenhagen time) via email to: psb.vacancies@unfpa.org .

Please note that the selected candidate must have a residence/working permit in Denmark.

UNFPA will only be able to respond to those applicants in whom UNFPA has afurtherinterest.

The UN Common Premises is a smoke-free work environment.

There is no application, processing or other fee at any stage of the application process.

UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.