Spotlight Programme Finance Associate
Job title: Finance Associate
Level: GS-7**
Position Number: 00149956**
**Location: Port Moresby
Full/Part time: ** Full time
Fixed term/Temporary: Temporary Appointment
Rotational/Non Rotational: Non-Rotational
Duration: 364 days **
The position:
The Finance Associate delivers effective financial advice and services providing finance related guidance to Country Office (CO) component of the Spotlight Programme and ensures the efficient and effective functioning of financial management and systems in under the guidance and oversight of UNFPA Country Office (CO) senior management. The position will be under direct supervision of the UNFPA International Operations Manager and requires working closely with the other CO administrative and support staff.
Please kindly note that this post advertisement is also a roster. Even if you do not get selected for this particular post, we may contact you directly if there is a suitable opportunity in the future and a more specific JD will then be shared.
How can you make a difference:
Violence against women and girls (VAWG) is one of the most widespread, persistent and devastating human rights violations impacting negatively to the desired fulfilment of women’s and girls’ empowerment and development and therefore a threat to the achievement of the Sustainable Development Goals. While there have been efforts to address and eliminate Sexual and Gender Based Violence (SGBV) and Harmful Practices (HP) in Papua New Guinea, progress remains slow and uneven, with fragmented approaches. It is clear that the elimination of all forms of SGBV and HP is intrinsically connected to transformation of gender and socio-cultural norms including those related to women’s sexuality and reproduction; and to improving access to comprehensive sexuality education and sexual and reproductive health information and services especially for women and girls.
In response to this, the European Union and the United Nations initiated the Spotlight Initiative, a global partnership between the United Nations (UN) and the European Union (EU) focused on efforts to eliminate all forms of violence against women and girls in support of the 2030 Agenda on Sustainable Development. The initiative comes with the highest level of commitment globally as it will be governed by the UN Deputy Secretary General and the Vice President of the EU Commission. The Initiative provides a model under UN Reform for partnerships among key players encompassing participating countries, development partners, civil society, and the UN to deliver on the SDGs in a comprehensive manner leveraging comparative advantages and expertise of various Agencies.
In Papua New Guinea, UNFPA will be one of the UN Agencies (alongside UNDP, UNICEF and UNWOMEN) overseeing the implementation of the Spotlight Initiative guided by the ICPD Programme of Action and the 2018 – 2021 Strategic Planning which focuses on three transformative outcomes: end gender-based violence and other harmful practices; ending preventable maternal deaths; and ending unmet need for family planning.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
In support of the Spotlight Initiative, the Finance Associate delivers high quality financial management services by mastering relevant UNFPA financial management policies, rules and procedures, and applicable guidelines. The finance associate promotes a client-oriented, quality and results- oriented approach facilitated knowledge management for CO staff and Implementing Partners.
Responsibilities:
A. Financial Management
· Contribute to strategic and efficient management of financial resources through planning and tracking of available resources, exercising appropriate financial controls and ensuring corporate financial policies are met.
· Provide accounting and administrative support in the monitoring of programme financial performance for the Spotlight funds by providing necessary financial information and analysis, including the monitoring and comparison of implementation rates against indicators/results. Detect potential over/ under expenditure problems and propose remedial action.
· Work closely with the Country Programme finance team by supporting budget formulation, controlling block allotments, monitoring expenditures, and preparing and submitting requests for budget revisions to Finance Branch/APRO according to the needs of the Country Office.
• Review all receipts and payments, particularly petty cash requests, staff travel and overtime claims
• Support the management of the CO petty cash
• Maintain an effective financial recording and reporting system in full compliance with UN/UNFPA rules, regulations and policies, processing financial transactions in accurate and timely way.
• Support the implementation of internal controls for CO and programme operations in efficient and effective way; and ensure follow up both internal and NEX/HACT audit recommendations.
• Coordinate compilation of Spotlight funds financial data and provide accurate and up-dated financial information to HQ when required.
• Assist the Focal point for the preparation of monthly and quarterly Financial Accountability Checklist and ensure the timely certification and compliance to a clean Dashboard.
• Ensure proper CO cash management functioning in liaison with local UNDP Finance Unit preparing monthly cash flow forecast for both CO and programme operations.
• Review and monitor charges for common services and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interest in related negotiations and agreements
B. Knowledge Management
• Facilitate knowledge management and knowledge sharing for both CO staff and Implementing Partners, organizing trainings on financial management and financial reporting requirements
• Support the annual NEX/HACT audits and ensure follow up on audit recommendations including the preparation and implementation of compliance action plans.
• Contribute to knowledge networks and communities of practices synthesizing lessons learned and good practices in financial management.
Perform any other duties as required
Qualifications and Experience **
Education:
**
· High School Education, Diploma or Bachelor’s degree in financial management, accounting or related field is an asset
Knowledge and Experience:
· Minimum of 7 years of relevant experience in finance or office management.
· Proficiency in current office software applications and corporate IT systems
· Prior experience in working with ERP financials is an advantage.
· UN common system experience will be an added advantage.
Languages: **
Fluency in English; knowledge of any other official UN language, will be an added advantage.**
Required Competencies **
Values:
• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change
Functional Competencies:
· Managing the organization’s financial resources
· Manage documents, correspondence and reports
· Manage information and workflows
· Planning, organizing and multitasking
· Support financial data analysis
Core Competencies: **
• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact
Compensation and Benefits
This position offers an attractive remuneration package including a competitive net salary.
How to apply:
Please apply by the deadline using the following link: https://erecruit.partneragencies.org/psc/UNDPP1HRE/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=27360&SiteId=1&PostingSeq=1
Alternatively:
Please send your completed Resume/Curriculum Vitae, details your qualifications, completed education, employment history and contact details together with a Motivation Statement to the following email address before the deadline of Monday 2 March, 5 pm (local time):
Ms. Eveliina Karhu (karhu@unfpa.org)
Scam Warning
The UN/UNFPA does not charge any application, processing, training, interview, examination or other fees related to the application or recruitment process. Advertisements, letters or fraudulent offers can be reported to the UNFPA Fraud Hotline http://www.unfpa.org/help/hotline.cfm