Country: Thailand
Closing date: 20 Sep 2019
RE-ADVERTISEMENT: ALL APPLICANTS WHO HAVE APPLIED FOR THIS POST NEED NOT RE-SUBMIT.
Background Information
Closing date: 20 September 2019 (5 pm Bangkok time)
Duration: One year (renewable) [i]
Duty Station: Bangkok, Thailand
[i] No expectancy of renewal in accordance with UN Staff Regulation 4.5
Organizational Setting
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Main Tasks & Responsibilities
• Assist the technical and programme team, in collaboration with the OM office, in providing support and advice to the COs on operational and programme matters;
• Undertake all logistical, administrative and financial arrangements required for the organization of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the programme and technical team;
• Assist the RO/SRO in coordinating the UNFPA technical network in the substantive area;
• Assist in the preparation and monitoring process of the OMP;
• Assist in the preparation, implementation and monitoring process of the regional programme and budget;
• Review incoming correspondence, collect and prepare necessary information for reply / action, and draft and finalize response;
• Prepare first drafts of responses to inquiries received by the programme and technical team for action by supervising officers;
• Prepare travel authorizations and make travel arrangements;
• Contribute to maintaining the office filing system and assist in archiving;
• Maintain and update country, partners and project files, including project progress reports, work plans and budgets in compliance with guidelines for the regional programme;
• Prepare requisition request in ATLAS with input from the programme and technical team members; utilize Atlas to produce monthly reports on the financial status of programmes or projects; create vouchers and payments in Atlas, as needed;
• Apply UNFPA rules, regulations and procedures:
• Follow up on the submission of financial reports by COS and partners;
• Perform research assistance duties including bibliographic and database searches; summarize information and draft contributions to RO reports, papers, technical notes, and publications;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
• Assemble briefing materials and prepare power-point and other presentations for the technical and programme team members;
• Organize, compile and process information from donors, Regional Offices, programme countries, and country offices, as inputs to various databases and documents; and
Carry out any other duties as may be required by UNFPA leadership.
Qualifications and Experience
Education:
Completion of secondary school with additional course work in public administration, finance or economics.
Knowledge and Experience:
• 5 years’ previous relevant experience including some experience in research assistance;
• Previous experience in the UN an advantage;
• Strong interpersonal and organizational skills;
• Computer literacy - Word, Excel, Power-point, etc.;
• Good knowledge of Atlas / Peoplesoft or other ERP system;
• Good writing and communication skills.
• Demonstrated ability to work in a team environment
Languages:
Fluency in Thai and English is mandatory; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
Required Competencies
Values:
• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change
Core Competencies:
• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact
Functional Skills set:
• Delivering result based programme
• Logistical support
• Managing data, document and correspondence
• Planning, organizing and multi-tasking
• Managing financial processes
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
Disclaimer
WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
How to apply:
Please submit the application via https://asiapacific.unfpa.org/en/JID25708