Sri Lanka: Operations Manager

Job Purpose:

The Operations Manager (OM) supports a fully accountable, well-managed and results-oriented Country Office (CO). You will contribute your operational expertise to facilitate programme and project implementation in close collaboration with the CO’s programme staff. Participating in inter-agency coordination, you will foster a collaborative, client-oriented approach towards the CO’s programme team and UN community, supporting effective communication and cooperation with Regional Office and Headquarters (HQ).

Main Tasks & Responsibilities

• Assessing operational and staffing requirements for implementation of the country programme, supporting optimal staffing of office and projects through timely recruitment and training of personnel.
• Supporting the achievement of programme and project results through your operational expertise, including personnel, sub-contracts, procurement, fellowships and other project-related events.
• Contributing to strategic and efficient management of financial resources though; tracking of available resources, ensuring financial policy compliance, establishing reporting structures, advising when deviations from regulations may be required and proposing alternative solutions to meet outcomes.
• Monitoring the implementation of corporate, financial, procurement, and HR policies and systems; ensuring personnel are trained on these.
• Acting as HR focal point in the CO and being responsible for effectively managing recruitment processes, ensuring the integrity of the processes throughout.
• Supporting a continuous flow of up-to-date information between the CO and the Regional Office and HQ.
• Supervising administrative staff at the CO including monitoring implementation by service providers of HR entitlements (e.g. salaries and benefits).
• Maintaining timely provision of goods and services for the CO; managing negotiations following established procedures, regarding review and awarding of contracts.
• Overseeing the management of UNFPA assets and facilities.
• Participating in inter-agency meetings to ensure UNFPA interests are reflected in activities related to e.g. common services and premises, financial arrangements and security.

Qualifications and Experience

Education:

Advanced degree in business administration, public administration, finance, human resources management, information technology or other related discipline.

Knowledge and Experience:

• Two years of progressively responsible professional experience in administration, finance, human resources or office management.
• Strong analytical, inter-personal and leadership skills.
• Strong verbal and written communication skills.
• Strong capacity for sound judgement and capability to work with limited supervision
• Proficiency in current office software applications and corporate IT systems.

Languages:

Fluency in English and one of the local languages (Sinhala or Tamil).

Required Competencies

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

Core Competencies:

• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:

• Managing the organization’s financial resources
• Managing recruitment processes
• Developing ICT standards and applications
• Providing procurement services
• Ensuring facilities and assets management

Managerial Competencies:

• Providing strategic focus,
• Engaging in internal/external partners and stakeholders,
• Leading, developing and empowering people, creating a culture of performance
• Making decisions and exercising judgment

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Disclaimer

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Apply at https://www.unfpa.org/jobs/national-post-operations-manager-colombo-sri-lanka-country-office-nob

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